Accounting and Budget Supervisor - STI/HIV/VH

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Accounting and Budget Supervisor - STI/HIV/VH

Salary

$91,272.00 - $104,952.00 Annually

Location

Denver Metro, CO

Job Type

Full Time

Job Number

FAA02789-04-24-24

Department

Department of Public Health & Environment

Division

Office of HIV/STI/Viral Hepatitis

Opening Date

04/30/2024

Closing Date

5/19/2024 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

4300 Cherry Creek Drive South, Denver, CO 80246

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

loveleena.rana@state.co.us

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

This position is only open to current Colorado state residents.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

Be BOLD... Make a real difference . . .

Do you have a passion and drive to apply your talent to create a better Colorado? Are you looking for a career that provides you with opportunities to improve the world around you? The Colorado Department of Public Health and Environment (CDPHE) is seeking diverse individuals from all backgrounds to apply for a fantastic position that makes a direct impact on improving the lives of Colorado citizens. Our mission is to protect and improve the health of Colorado's people and the quality of its environment.

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Public Health and Environment. Our tobacco-free campus offers free parking and is conveniently located near RTD bus lines, Glendale City Set, and the Cherry Creek bike path. In addition to a great location and rewarding, meaningful work, we offer:

• Employee wellness programs and facilities

• Extensive internal professional development opportunities on a wide variety of subjects

• Bike to work programs, including access to storage lockers and bike racks

• Distinctive career advancement opportunities throughout the State system

• Flexible retirement benefits (http://www.colorado.gov/cs/Satellite?c=Page%CF%87ldpagename=DPA-DHR%2FDHRLayout&cid=1213025229644&pagename=DHRWrapper) including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans

• Medical and dental health plans (http://www.colorado.gov/cs/Satellite/DPA-DHR/DHR/1236690495481)

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus generous personal time off

• Mentoring program with opportunities for mentors and mentees

• Tuition assistance for college level courses including Masters degree programs

• Excellent work-life programs, such as flexible schedules, and

• A variety of employee resource groups

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

Description of Job

The Work Unit:

The Office of STI/HIV/VH is committed to high-quality services, innovative public health practices, and community partnerships. We work to ensure quality and medically accurate STI/HIV/VH-related prevention, care, and treatment services for all people in Colorado. Functions include public health surveillance of STI/HIV/VH; follow-up of people newly diagnosed with an STI/HIV/VH to ensure adequate treatment and referrals to care; access to care, partners’ services, and treatment as appropriate; developing comprehensive prevention programs; and conducting program evaluation to enhance the use of STI/HIV/VH data to direct prevention and care activities. The Office of STI/HIV/VH Fiscal Unit strives to promote the financial integrity, transparency, and operational efficiency of the Office through good stewardship of public resources and providing innovative approaches and solutions to financial operations and challenges. The Office of STI/HIV/VH is committed to disrupting inequities and operates on the belief that all people across the state should have equitable opportunities to live healthy lives.

What You Will Be Doing:

This position exists to provide supervisory level accounting and budget support to the Office of STI/HIV/VH. This position serves as the supervisor for one Contract Administrator II, one Contract Administrator III, and one Accountant II -position within the Fiscal Services Unit, leading the budget management and grant accounting duties. The position acts as the Budget and Accounting Supervisor with the use of the Colorado Operations Resource Engine (CORE), including interfaces and reconciliations with subsystems. This position manages all federal grant funds received by the Office and ensures compliance with federal and state rules and regulations.

The position provides reporting of division financial data including maintaining and reconciling the balances of all schedules; maintaining financial accounts and monthly, quarterly, and annual financial reports; ensures accurate and appropriate expenditures; enters and monitors the division's contractual and operating budgets; tracks and monitors annual costs distributed among funding sources and variable grant periods; develops, revises, issues, and explains financial reports as well as provides General Fund, federal grants, and cash management . This position supervises the contract and procurement activities and contract maintenance performed by the Contract Administrator III.

Responsibilities of the position include but not limited to:

• Regularly update the Office’s budget tracking spreadsheet, analyze expenditure patterns, revenue patterns, and identify and remedy issues as they arise.

• Collecting personal services expenditure data and adding individual amounts to each employee every month after payroll posts.

• Estimating full-year expenditures and updating budget projections on a regular basis.

• Update spreadsheet with new hires, terminations, classification changes, and other changes that impact salary.

• Update operating expenditures on a regular basis and analyze patterns to determine if budgets need to be adjusted or if allowable changes in cost centers need to be completed.

• Manages all federal grant funds received by the Office of STI/HIV/VH and ensures compliance with federal and state rules and regulations.

• Reviews funding and activities to ensure consistency with the grant applications and requirements using the application of known unit procedures, and professional standards.

• Works with Department accounting and grant accountants to coordinate reconciliations, period/quarter/year-end close activities, clean-up entries, and communication.

• Recommends and requests updates to coding, prepares grant budget sheets, and creates and maintains grant budgets through the designated grant period.

• Disseminates, coordinates, and compiles information between the division and legislative staff regarding legislative items, questions and data requests from legislators or their staff.

• Coordinates within the division for feedback, responses and data and compiles the history of issues and identify the stakeholders.

• Plan, prioritize, and assign workload, and analyze and monitor workflow and progress to ensure the quality and quantity of work meets standards, deadlines for deliverables, and program goals and objectives.

• Establish work schedules, and review and approve work time and absences using the automated system.

• Identify training and developmental needs, and provide training to develop skills.

• Provide feedback and coaching; write, review, and sign performance plans; evaluate and sign performance evaluations.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement: (New)

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description: (New)

H8E4XXBUDGET AND POLICY ANALYST IV (https://drive.google.com/file/d/0BwUD9Bt4G-21M3UxVWxyZG1xelE/view?usp=sharing&resourcekey=0-bZbD1mu50TvsRK8Q7ZFFqQ)

MINIMUM QUALIFICATIONS:

NOTE: To be considered for this position, your application must clearly demonstrate that you meet one of the following options needed for consideration:

OPTION 1:

Eight (8) years of professional experience in budget analysis, budget development and implementation, public or private sector management or administration (including budget formulation, execution and analysis).

OR

OPTION 2

Four (4) years of professional experience in budget analysis, budget development and implementation, public or private sector management or administration (including budget formulation, execution and analysis).

AND

Graduation from an accredited college or university with a bachelor's degree in accounting, business, business administration, finance, public administration, or closely related field.

OR

OPTION 3

Current, valid licensure as a CPA by the Colorado Board of Accountancy will substitute for the degree requirement.

AND

Two (2) years of professional experience in budget analysis, budget development and implementation, public or private sector management or administration (including budget formulation, execution and analysis).

OR

OPTION 4

An advanced degree (Master's or Doctorate) from an accredited college or university in accounting, business, business administration, finance, public administration, or closely related field

AND

Two (2) years of professional experience in budget analysis, budget development and implementation, public or private sector management or administration (including budget formulation, execution and analysis).

This experience must be substantiated within the Work Experience section of your application. "See Resume" will not be accepted. In addition, part-time work will be prorated. A copy of your transcript must be submitted at the time of application (Unofficial transcripts are acceptable.)

* YOU MUST ATTACH A COPY OF TRANSCRIPTS TO YOUR APPLICATION*

NOTE: Click on the link here How to Apply (https://youtu.be/vUwZiY6G24U) to submit a complete application that documents your work history giving details of your qualifications, including how your experience aligns with the minimum and preferred qualifications for this position when listing your work history.

Preferred Qualifications:

In addition to the minimum requirements, the successful candidate in this position will have the following highly desirable experience and competencies:

• Relevant experience with the State of Colorado

• Experience in a team lead or supervisory role.

• CORE experience; knowledge of and experience with the Colorado Operations Resource Engine (CORE) or similar governmental.

• Budgeting experience in a large organization with budget amounts of $50 million or greater.

• Prior experience supporting, monitoring, and ensuring compliance with Federal and State contracts, grants and funding streams.

• Knowledge of the Fiscal Rules for Colorado.

  Conditions of Employment:

• Pursuant to CDPHE policy, a background check is required for all positions at CDPHE.

• Critical Status: Must be available in the event of an emergency, (e.g., bio-terrorist attack, chemical attack, disease outbreak or all hazards) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place.

• Critical Status: Must be available in the event of the activation of the Continuity of Operations Plan (COOP) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place.

  Appeal Rights: (Updated)

  An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

  As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

  Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

  For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .

Supplemental Information

A complete application packet must include:

• A completed State of Colorado application.

• A cover letter that describes how your experience aligns with the minimum and preferred qualifications of this position.

• If using education to qualify, a copy of your college/university transcripts. Transcripts must be attached to your colorado.gov/jobs application.

• If you are a veteran, a copy of your DD214 attached to your colorado.gov/jobs application.

  * YOU MUST ATTACH A COPY OF TRANSCRIPTS TO YOUR APPLICATION*

The Selection Process:

• All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

• A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

  E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify (http://www.dhs.gov/e-verify) , including your rights and responsibilities.

You must be legally eligible to work in the United States to be appointed to this position. CDPHE does not sponsor non-residents of the United States.

ADAAA Accommodations:

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Daniel Mckenna at daniel.mckenna@state.co.us or call 303-692-6319.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

CDPHE-Applicants for State of Colorado classified positions must be current residents of Colorado. Are you a current resident of the State of Colorado who can provide proof of Colorado residency?

• Yes

• No

  02

  CDPHE: If you are a current or previous State of Colorado classified employee, please provide your Employee Identification Number (EID) in order to verify your current or previous employment. Your EID begins with 997 and is nine digits long. Please do not enter your Social Security Number.

  03

  CDPHE-In order to substantiate the educational requirements and/or education substitution, you MUST supply a legible copy of your college transcripts. Transcripts can be attached to your CO Jobs application. Applications without transcripts will NOT be considered. Did you submit transcripts?

• Yes

• No

  04

  CDPHE--This position requires Critical Status: As condition of employment, candidates must be willing to be available in the event of anemergency, (e.g., bio-terrorist attack, chemical attack, disease outbreak or all hazards) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place. Are you willing and able to comply with this requirement?

• Yes

• No

  05

  CDPHE--COOP: This position requires Critical Status as condition of employment, candidates must be willing to be available in the event of the activation of theContinuity of Operations Plan (COOP)and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place. Are you willing and able to comply with this requirement?

• Yes

• No

  06

  Please describe your experience with completing reconciliations from an accounting perspective. Please include what your role was in the process from start to finish, what systems and data you used to prepare the reconciliations and how you managed the process. Also, describe the volume (or number) of reports prepared in a period of time and how your work was reviewed.

  07

  Please describe your most complex and difficult accounting responsibility. What were you directly responsible for, why was the assignment complex and difficult, what did you do to become successful in the assignment, and what was the outcome, including follow up adjustments?

  08

  Please describe your experience with creating, managing and monitoring contracts. What was your role in the contracting process and what types of contracts have you managed?

  Required Question

Agency

State of Colorado

Address

See the full announcement by clicking

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Website

https://careers.colorado.gov/

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