This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/11871016

The Receiving Coordinator is responsible for daily material receipts. Responsible for processing goods received products for whole goods and spare parts using desk computer and RF scanner. Track and disseminate information to appropriate audiences regarding inbound shipments. Other responsibilities include responding to shipment inquires and/or damage and shortage claims, discrepancies and reconciliation. Within specific limits, makes independent decisions regarding the planning, organizing, and scheduling of the work involved.

Duties and Responsibilities

• Responsible for warehouse calendar update for all inbound shipments visible to the management team
• Document and respond to all receipt issues or discrepancies including any related SAP processes and documentation
• Document and track Inventory issues
• Cross-train Shipping Coordinator to back-up position when needed
• Train, motivate, and monitor performance of the Warehouse Team and provide constructive feedback to team members as needed
• Check that warehouse team members are following established procedures (safety & non-safety related) and report violations to Assistant Manager of Distribution.
• Improve area operations, efficiency and service to both internal and external customers
• Monitor the loading/unloading of all materials, and ensure materials are staged for counting and inspection
• Report materials received and confirm receiving reports accuracy
• Monitor and measure warehouse performance to ensure efficient, effective movement and storage of material
• Manage paperwork for timely data entry
• Assist with resolving discrepancies regarding invoices, packing slips, and receiving paperwork
• Monitor shipments to ensure customer specific requirements are met
• Routinely enter and extract data from the appropriate computer system/software
• Participate in continuous inventory cycle-count and yearly physical inventory as needed
• Adhere to warehouse quality control guidelines and standards; make appropriate suggestions for improvements
• Drive forklift in a safe manner ensuring loads are stable and secure
• General housekeeping which includes sweeping, dusting, and mopping
• Maintain an organized and secure work environment
• Support co-workers in other departments as needed
• Inform Manager of all noteworthy activities
• Follow safety guidelines and department and corporate policies and procedures

Authority

Assists in the oversight of Warehouse staff

Required Skills:

• Working knowledge of packaging methods and ability to determine packaging requirements
• Ability to work independently with minimal supervision; be reliable and punctual
• Effective team leadership skills
• Ability to multi-task, establish priorities and meet deadlines, maintain a flexible attitude and approach towards assignments, and maintain level of organization in a changing and fast paced environment
• Good command of the English language, both written and verbal
• Ability to comprehend a variety of instructions, both oral and written
• Ability to be tactful and diplomatic in challenging situations
• Ability to maintain a high level of confidentiality
• Good oral and written communication skills
• Ability to define problems, collect data, and establish facts
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers and decimals; capable of understanding weights and measures
• Intermediate knowledge of word processing and spreadsheet applications
• Strong knowledge of computerized inventory system
• Ability to operate fork lift trucks
• Experience with UPS/FED X online software is desirable
• SAP experience
• Ability to operate telephone, copier, fax machines, and other general office equipment
• Ability to travel on an as needed basis, possibly overnight, often with last minute notice