Duties and Responsibilities

• Processes all business office responsibilities including accounts receivable, accounts payable, payroll, inventory control and general office management.
• Serves as accounting clerk handling daily accounting and month-end closing activities.
• Assists with preparing and tracking monthly and annual budgets and forecasts.
• Maintains payment card (P-Card) system transactions.
• Codes accounts payable invoices for proper account distribution for the utilizing facility. An invoice that is out of the ordinary or unusual requires management approval.
• Communicates telephonically and in a professional manner with regionals, directors, other facility staff and vendors as necessary regarding the appropriateness of purchases and the proper allocation of expenses.
• Updates and maintain current billing files so accurate records are maintained enabling processing of timely billing reports.
• Prepares and submit daily activity reports/count sheets to contracting agencies ensuring accurate, timely submittal in accordance with contractual requirements.
• Prepares contractual monthly billing report ensuring accurate, timely submittal in accordance with contractual requirements.
• Provides copy of all monthly billings to company corporate office in a timely manner.
• Edits for discrepancies and prepares punch detail report for final processing of payroll to meet bi-weekly payroll deadline and ensure employees are paid accurately.
• Performs other duties as assigned.