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W. R. Grace Accounts Payable Administrator in Muntinlupa City, Philippines

Accounts Payable Administrator

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Date:Apr 23, 2024

Location: Muntinlupa City, National Capital Region (NCR), PH, 1781

Company: W. R. Grace & Co.

Job Description

This position is responsible for processing vendor invoices, and customer refunds – including verification for accuracy of transactions and compliance with company policy, data entry in financial system, and vendor inquiries.

Key Responsibilities

  • Receives, reviews, and analyzes Non-ARIBA invoices sent by the vendor

  • Posts invoices such as Consignment, Freight, FI and Non-ARIBA Invoices in all regions within the agreed Service Level Agreement (SLAs).

  • Review and process invoices routed in workcycle by the AP Associate that needs further analysis due to discrepancy in PO and Invoice

  • Process urgent requests from stakeholders and/or AP Manager/AP Supervisor

  • Provides quality resolutions and communicate issues encountered in non-complex vendor invoices such as Consignment, Freight, FI, and Non-ARIBA Invoices in all regions

  • Act as a backup in verifying invoices received and ensure accurate capturing of data from invoice to Readsoft Verify Module within the agreed Service Level Agreement (SLAs)

  • Contribute to ensuring that the team’s key performance metrics and targets are met.

  • Handle generating Accounts Payable reports from SAP

  • Act as a backup in processing invoices with special instruction/s.

Job Qualifications

  • At least two to three years of working experience in Accounts Payable

  • Knowledgeable in SAP – purchasing, materials management, and reconciliation

  • Proficient in MS applications, including but not limited to Excel, Word, and PowerPoint

  • Work experience in multi-national and/or shared service companies (preferred)

  • Able to handle multiple tasks and follow detailed instructions with accuracy

  • Able to work flexible hours or shifting schedules as required by the business

  • Detail-oriented and demonstrates ability to consistently meet targets and SLA

  • Results-oriented; proactive and can work with minimal supervision

  • Strong interpersonal skills-ability to communicate to all levels in the organization and across functions

  • Inclination to a continuous improvement culture for the process

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