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Rutgers The State University Manager of Administrative Services in New Brunswick, New Jersey

Position Details

Position Information

Recruitment/Posting Title Manager of Administrative Services
Job Category Staff & Executive - Project/Program Management/Planning
Department RWJ-Pediatrics-Meb
Overview
New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Manager of Administrative Services for the department of Pediatrics at the Robert Wood Johnson Medical School.This position will have a dual reporting structure to the Chair and Senior Director of Administration. The primary purpose of the Manager of Administrative Services position is to support the research and academic needs/functions of the Department of Pediatrics specifically collaborating with the Chair's Office personnel and various divisions and or programs within the Department.Among the key duties of this position are the following:
  • Manages and fulfills Chair's Office ad hoc initiatives and department wide projects by gathering statistics and data requested for analysis and presentation. Manages or assists with large-scale projects for the department, which include but are not limited to, Faculty and Staff mentorship program, Staff & Faculty Wellness Initiative, Research Day, etc.
  • Provides research related and administrative support to faculty with research initiatives including grant application preparation and Research Day coordination.
  • Coordinates and oversees the management of the Department of Pediatrics Data Warehouse, including database maintenance and management. Maintain connections with other utilized systems such as ICR and PeopleSoft personnel data and payroll.
  • Oversees the Department of Pediatrics Publications such as the Dean's Report, Annual Report and Quarterly Newsletter. Liaisons with faculty and staff to gather information, photos, updates. Drafts reports and creatively formats data for the newsletter.
  • Coordinates important educational conferences (e.g. Children's Health Grand Rounds, Pediatric Annual Symposium, etc.) by partnering with other staff and invited speakers regarding presentation preparation/compliance. Sends out announcements and keep track of attendees.
  • Manages the Department of Pediatrics website content including making changes to names of faculty, job titles, faculty rank, new programs, and removing outdated material. Coordinates with the division directors and staff for updates. Maintains connection with Rutgers Committee and coordinates relevant information with them.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
FLSA Exempt
Grade 25S
Position Salary
Annual Minimum Salary 77347.000
Annual Mid Range Salary 97846.500
Annual Maximum Salary 118346.000
Standard Hours 37.50
Union Description Non-Union
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Bachelor's Degree in related area and two (2) years of professional management experience.
  • Database experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Candidate must be a team player, highly organized, self-motivated, and collaborative. Excellent customer service skills.
  • Have the aptitude to organize, retrieve, format, and export data from multiple sources to develop ad hoc and standard reports.
  • Highly proficient in Microsoft Office or similar software is a must.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
  • Physical Demands: Standing, sitting, walking, talking or hearing. No special vision requirements.
  • Work Environment: Office environment. Moderate Noise.
Special Conditions
Posting Details

Posting Number 24ST1134
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Downtown New Brunswick
City New Brunswick
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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