Administrative Coordinator

Job Category Manufacturing

Market Location MD - Thurmont Manufacturing

Location MD - Thurmont

Apply Now (https://phg.tbe.taleo.net/phg01/ats/careers/v2/applyRequisition?org=NVRINC&cws=52&rid=31911)

NVR, Inc., Parent Company of Ryan, NV, and Heartland Homes has been helping families build their happily ever after since 1948. As a Top 5 US homebuilder, we’re committed to quality and to our customers and we take pride in the nearly 510,000 new homes we have sold and built across the country. Working in the homebuilding industry is tangible and rewarding, but not every job at NVR requires a hard hat. We don’t just sell and build new homes; we also manage teams, acquire land, manufacture materials, provide mortgages to our customers, and provide corporate support to NVR’s multi-billion-dollar business operations.

NVR is looking for intelligent, highly motivated, positive, results-oriented employees to join our Thurmont, Maryland Manufacturing Plant. You will be a part of an energetic culture where we thrive on teamwork, collaboration, and innovative ideas. If you love working in a fast-paced environment with a high degree of responsibility, this is the position for you. NVR is s a growing company with significant opportunities for career growth, advancement, and mobility.

As an Administrative Coordinator, you will be responsible to provide support for the plant’s administrative functions, accounting processes, and hourly payroll processing. Responsibilities also include providing administrative support to plant recruiting, onboarding, and human resources processes for the hourly workforce. The incumbent will work closely with plant leadership, team members, candidates, and corporate NVR functions as well as external service providers.

Primary Responsibilities:

· Execute accurate and timely submittal of hourly payroll data on a weekly basis. Prepare and distribute payroll reports, and respond to leadership requests for payroll-related information.

· Prepare invoices for processing including Purchase Order (PO) matching, invoice coding, and data entry to company system(s).

· Collect and compile information for vendor setup and forward to corporate Accounting team.

· Maintain contract/lease start and end dates and review insurance compliance reports.

· Issue company field checks based on financial guidelines; provide backup to petty cash and check deposits.

· Manage general office accounts, such as vending, water, cleaning, as assigned.

· Maintain accurate, complete, and confidential records and files, ensuring compliance with all NVR policies and procedures as well state and federal regulations.

· Assist with candidate screening and interviewing, and maintain accurate and current candidate records in Company systems, in support of a timely, effective, and compliant recruiting process for hourly plant employees.

· Schedule and facilitate new employee orientations, and process all necessary paperwork through NVR’s payroll and benefits department, including I-9s and onboarding documents.

· Provide timely and professional front line support to hourly plant employees regarding Human Resources administrative functions including but not limited to employee questions and requests, communication of policies, leave of absence administration, benefits open enrollment, policy signoffs, and pay statements. Coordinate with appropriate Human Resources and/or Workforce Development contacts to support timely and accurate solutions.

· Research, create, and distribute a monthly plant newsletter.

· Support employee administration including employee awards, lunches, company picnic, as well as maintaining current information on employee bulletin boards.

· Execute general office administrative tasks including sending and distributing mail, ordering supplies; provide administrative support to other departments as needed.  

Qualifications:

· Bachelor’s degree preferred.

· 2+ years of administrative/accounts payable experience.

· 1+ year of HR experience preferred.

· High level of attention to detail and focus on confidentiality.

· Strong interpersonal and communication skills.

· Must possess strong organizational, planning and time management skills.

· Reliability and initiative to be able to work effectively in a fast paced, professional team environment.

· Results driven with the ability to adapt to changing priorities.

· Willingness to learn new things and cross train in other departments.

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Life at NVR

At NVR, your desire to excel is matched by our commitment to your success and we’ll give you the tools and industry knowledge you need. Our management team is tenured and talented, nearly 80% of them promoted from within, so you’ll find mentors who can share their knowledge, provide career guidance, and encourage your success.

NVR also offers benefits among the best in the industry that reflect the strong commitment we have to all of our employees.

· Competitive Compensation.

· Home Purchase Discount.

· Mortgage and Settlement Services Discounts.

· Comprehensive Health, Life and Disability Insurance.

· 401(k) (Full-time employees are eligible to contribute immediately).

· Employee Stock Ownership Program.

· Vacation and Holidays.

In addition to the traditional benefits, we offer all our employees stock ownership through a profit-sharing trust as part of our retirement savings package. NVR has had the highest Earnings Per Share growth rate in the homebuilding industry for the past 10 years, so as we grow financially, so do you.

We are an Equal Opportunity Employer.

Drug Testing and Background Check are required.

Applicants must be legally entitled to work in the United States, as NVR does not provide visa sponsorships.